A paperless office is a much welcome trend in business today.
That is to say, from internal communication and accounting to drafting important documents and even signing them without paper, a smart business sure knows how to optimize its resources and even the lack of it.
A paperless office also makes a great impression on everyone associated with the business. Here go the 8 advantages of a paperless office.
1. Secure Documents
A paperless environment eliminates the chances of manipulating a document. Also, documents stored over the cloud are safe from any mishap to the office.
2. Legal Conformity
One can easily draft and sign legally binding documents. In fact, more businesses are now choosing to draft their documents online and eSign them over the physical alternative.
3. Green Minded Workforce
Conserving nature becomes the most important agenda to an office that implements a paperless environment.
Digitization becomes the common aim for the team and this, in turn, helps them stay connected all the time.
In India, Aadhaar based eSignatures are as legally valid as the physical (handwritten) signature. Information Technology Act of 2000 validates eSignatures.
4. Easy Access
A digitized office saves the hassle of filing and storing documents in a cabinet. A paperless office also makes Auditing a seamless process as all files are easily accessible.
5. Customer Experience
A paperless environment helps a business to respond to the customer almost instantly. When this happens, it helps to serve the customer in a much better capacity.
Time is money is an often repeated quote in the business world. In other words, a paperless office saves massive time along with cut-down in expenses for printing, fax, storage, inventory, etc.
7. Faster Communication
A digitized office is able to send and receive messages instantly. An added virtue is that the messages are saved in a secure manner and can be retrieved at any given point in time.
8. Greater Returns
A paperless office quickens all processes. It boosts operational efficiency while being easily connected with the client/customer.
However, a business can go paperless without any additional expenses as it is more a matter of smart processes.
Given the dynamic process involved, the returns from such a move are presumably higher provided the dynamic process involved.
Paperless Office Environment – The Future
In conclusion, startups and corporates alike have been quick to adapt to such digital processes and increase efficiency.
Moreover, the day of a company having a legal team who do a lot of paperwork is a thing of the past. Such processes have been taken over by user-friendly online services like LegalDesk.com.
The banking sector has been anything but a fish in water when it comes to digitizing most of its services.
News is available on the internet every minute, making it accessible to all. Thus, reducing the need for newspapers.
Very clearly, paper-based documents and processes are fast taking a backseat, for good.