A paperless office is a much welcome trend in business today.
From internal communication and accounting to drafting important documents and even signing them without paper, a smart business sure knows how to optimize its resources and even the lack of it.
A paperless office also makes a great impression on everyone associated with the business. Here go the 10 advantages of a paperless office.
1. Secure Documents
A paperless environment eliminates the chances of manipulating a document. Also, documents stored over cloud are safe from any mishap to the office.
2. Legal Conformity
Legally binding documents can be easily drafted and signed online. In fact, more businesses are now choosing to draft their documents online and eSign them over the physical alternative.
3. Green Minded Workforce
An office that is able to implement a paperless environment is naturally inspired to conserve nature.
A common aim is already formed while the digitization also helps the team to stay connected all the time.
In India, Aadhaar based eSignatures are as legally valid as the physical (handwritten) signature. It is validated by the Information Technology Act of 2000.
4. Easy Access
A digitized office saves the hassle of filing and storing documents in a cabinet. A paperless office also makes Auditing a seamless process as all files are easily accessible.
5. Customer Experience
A paperless environment helps a business to respond to the customer almost instantly. When this happens, it helps to serve the customer in a much better capacity.
Time is money is an often repeated quote in the business world. While massive time is indeed saved, a paperless office also eliminates expenses for printing, fax, storage, inventory et al.
7. Faster Communication
A digitized office is able to send and receive messages instantly. An added virtue is that the messages are saved in a secure manner and can be retrieved at any given point in time.
8. Greater Returns
A paperless office quickens all processes. It boosts operational efficiency while being easily connected with the client/customer.
A business can go paperless without many additional expenses as it is more a matter of smart processes.
The returns from such a move is presumably higher given the dynamic processes involved
Paperless Office Environment – The Future
Startups and corporates alike have been quick to adapt to such digital processes and increase efficiency.
The days of a company having a legal team who do a lot of paperwork is a thing of past. Such processes have been taken over by user-friendly online services like LegalDesk.com.
The banking sector has been anything but a fish in water when it comes to digitizing most of its services.
News being updated by the minute on the internet reduces the need for newspapers.
Very clearly, paper-based documents and processes are fast taking a backseat, for good.