Introduction 

PAN eSign is an electronic signature system that uses an individual’s PAN card information to create safe, enforceable electronic signatures. This eSignature method enables individuals to sign documents digitally, eliminating the need for physical signatures and paper-based processes.

Using PAN eSign, individuals can conveniently and securely authenticate their identities and sign various documents, including agreements, contracts, and forms, in compliance with regulatory requirements.

PAN eSign enables individuals to legally sign documents by authenticating their PAN details. Using PAN eSignatures, individuals can sign documents from any location as long as they have a Permanent Account Number (PAN).

This electronic signing solution offers numerous benefits, including increased efficiency, reduced costs, enhanced security, and environmental sustainability. PAN eSign is widely adopted across industries for its convenience, legality, and reliability.

Companies across various industry segments can utilize PAN eSign to get their documents signed electronically. This eSignature type is beneficial for companies that have high-security requirements.

How to Sign Documents Using PAN eSign? 

Before accessing PAN eSign for document signing, individuals must complete eKYC (electronic- Know Your Customer), which involves two distinct stages.

Firstly, the signer needs to furnish his/her details and upload the necessary documents as part of the initial step. This phase ensures the user’s identity is accurately verified and authenticated, laying the foundation for secure electronic signing.

The signer proceeds to the subsequent stage, which involves recording a video and submitting the eKYC form. This additional layer of security aims to validate the user’s identity further, enhancing the overall integrity and reliability of the PAN eSigning process.

eKYC or Electronic KYC is a digital identity verification process for individuals using electronic or video-based verification methods to validate an individual’s identity, in this case, the signer’s identity.

Once the eKYC procedure is concluded, the unique ESP Signer ID is generated and prominently displayed within the corresponding field on the SignDesk portal. The ESP Signer ID serves as a crucial identifier that facilitates seamless and secure authentication for PAN-based electronic signatures.

Incorporating this distinctive identifier ensures that each signature is unequivocally linked to the signer’s verified identity, thereby bolstering the credibility and legality of the digital signing process.

The signer uses this ID and a One-Time Password (OTP) to complete the eSigning process. The meticulous approach of PAN eSignatures not only safeguards businesses against potential fraud and unauthorized access but also instills confidence in the authenticity of electronic transactions conducted via PAN eSign.

How Does PAN eSign Work? – The Process Flow

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Here is a step-by-step guide on the PAN eSign process flow:

  1. The initiator uploads the document requiring signatures and includes the details of the stakeholder (signer), along with their Permanent Account Number (PAN).
  2. An email invitation is sent to the signer, prompting them to proceed with the eSigning process. Upon clicking the invitation link, the signer is redirected to SignDesk’s eSigning portal.
  3. The document is presented for preview, allowing the signer to review its contents. Here, the signer verifies their name, which is automatically populated based on the PAN information provided by the initiator.
  4. To proceed, the signer inputs the ESP Signer ID generated upon completing video eKYC, ensuring secure authentication and verification.
  5. Subsequently, the signer is directed to the eSign PAN authentication page, where they are prompted to enter an OTP for authentication purposes.
  6. Upon successful authentication, the signer’s eSignature is securely affixed to the document.
  7. Finally, the eSigned document is emailed to all stakeholders involved and is readily available for download.

Why Should Businesses Use PAN eSign to Execute Documents?

The PAN eSign process streamlines the electronic signing of documents, offering a secure and efficient method for stakeholders to affix their signatures digitally. This process ensures compliance with legal standards while eliminating the need for traditional paper-based signatures, expediting transaction times, and enhancing overall workflow efficiency.

Here are some of the sectors that can leverage PAN-based eSigning:

  • Banking & Financial Service – PAN eSign can be used by banks, insurance providers, and other financial organizations for customer-facing workflows like account opening, loan processing, and digital onboarding.
  • Healthcare – PAN eSign can be used by hospitals, clinics, and healthcare professionals for patient consent forms, medical records, and telemedicine consultations.
  • Legal – PAN eSign can be used by law firms and legal departments for contract management and signing legal agreements.
  • Real Estate – PAN eSign can help real estate agents and property management companies speed up the execution of leasing agreements, sales contracts, and property transactions.
  • Government – PAN eSign can be used by government departments and agencies for official document signing, e-governance projects, and citizen services.
  • E-Commerce and Retail – Retailers and online companies can integrate PAN card eSign to process customer agreements, shipping documents, and order confirmations.

Elevating Security and Accelerating Transactions – The Benefits of PAN eSign

PAN card eSign offers numerous benefits, allowing customers to sign documents conveniently and businesses to expedite their transactions. 

  • Enhanced Security – The eKYC component of PAN eSign ensures robust identity verification and authentication of the signer. Signers are required to undergo a secure eKYC process, which includes verifying their identity and providing necessary documents, enhancing overall security and trust in digital document execution.
  • Legal Validity – PAN eSign ensures adherence to legal and regulatory requirements by offering electronically signed documents that are accepted by the law. Documents signed using PAN eSign hold the same validity as traditional ink signatures.
  • Convenience – PAN eSign offers a convenient and efficient method for signing documents digitally. Users can sign documents at any time and from any location using their PAN card details, eliminating the necessity for in-person presence and paper-based signatures.
  • Time Efficiency – PAN eSign accelerates the document signing process, reducing turnaround times for transactions and agreements. Once signers complete their eKYC procedure, they can instantly eSign documents by authenticating their PAN details. 
  • Cost Savings – By digitizing the signing process, PAN eSign reduces costs associated with printing, storing, and transporting paper documents. This leads to significant cost savings for businesses.
  • Accessibility – PAN eSign improves accessibility for individuals with mobility issues or those located in remote areas. It makes it easier for them to engage in digital transactions, enabling businesses to scale their services.

Sign Documents Securely With SignDesk’s PAN eSign Solution

SignDesk’s eSign solution, equipped with enterprise-grade features, helps streamline signature workflows for businesses. Its user-friendly interface enables quick completion of the signing process, enabling organizations to execute documents in minutes. The robust security of PAN-based signatures helps secure and enhance the overall execution of corporate paperwork.

In addition to PAN-based signatures, SignDesk offers Aadhaar-based electronic signing, DSC, and mobile OTP-based eSign solutions. Businesses can quickly generate and sign documents through PAN eSign.

Ready to transform your document signing workflow? Start eSigning with SignDesk’s PAN eSign solution for secure and swift document execution.